By-Laws of the
Bay Area Sport Kite League
Last Revised August 16, 1997
Table of Contents
Article I: Name and Purpose
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Section 1. Name
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Section 2. Purpose
Article II: Membership
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Section 1. Eligibility
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Section 2. Classes Of Members
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Section 3. Privileges Of Membership
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Section 4. Dues
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Section 5. Termination And Withholding Of Membership
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Section 6. Membership Transference
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Section 7. Membership Lapse
Article III: Board Of Directors
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Section 1. Responsibilities
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Section 2. Officers of the Board
Article IV: Officers And Committees
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Section 1. President
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Section 2. Vice President
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Section 3. Treasurer
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Section 4. Secretary
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Section 5. Planning Committee
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Section 6. Event Committee
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Section 7. Rules and Scoring Committee
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Section 8. Festivals Committee
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Section 9. Ways and means committee
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Section 10. Field Setup Committee
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Section 11. Other Committees
Article V: Meetings
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Section 1. Annual Meeting
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Section 2. Board Meetings
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Section 3. Special Meetings
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Section 4. Meeting Announcements
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Section 5. Parliamentary Authority
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Section 6. Quorum
Article VI: Election & Appointment Of Officers
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Section 1. Term
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Section 2. Elections
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Section 3. Appointments
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Section 4. Removal From Office
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Section 5. Vacancies
Article VII: Amendments
Article VIII: Anti-Discrimination
Article IX: Dissolution
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Section 1. Name
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The name of this organization shall be the Bay Area Sport Kite League.
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Section 2. Purpose
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The overall purpose of the League shall be to provide a public forum for
competitive sport kiting throughout the greater San Francisco Bay Area. To that end, the League shall:
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Establish and run a series of events on a regular schedule each year.
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Promote kiting as a competitive sport.
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Educate the public in the art and joy of competitive sport kiting.
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Section 1. Eligibility
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Membership is open to all persons who favor the purposes of the League.
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Section 2. Classes Of Members
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ASSOCIATE MEMBER: A registered competitor (individual) entitled to participate at a single competition event.
No other Privileges Of Membership, as described below, are extended to Associate Members.
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REGULAR MEMBER: A dues paying member entitled to all the Privileges Of Membership described below..
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Section 3. Privileges Of Membership
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Participation at League events for a reduced cost for the duration of the membership term.
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Right to vote at Membership Meetings.
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Subscription to the Leagues publications for the membership term.
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Card of membership for the term prescribed.
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Upon request, a copy of the Leagues by-laws in effect at the time of request.
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Section 4. Dues
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Dues shall be determined by the Board Of Directors.
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Dues shall be no more than is reasonable and necessary for publications of the League,
for support of the Leagues functions and for achievements of its goals.
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Section 5. Termination And Withholding Of Membership
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The Board Of Directors by a three-fourths (3/4) vote may, in writing, terminate or
withhold membership for activity which in the judgment of the Board is prejudicial
to the best interests of the League.
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Section 6. Membership Transference
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Membership in the League is not transferable, assignable, or negotiable.
Memberships may however be given as gifts.
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Section 7. Membership Lapse
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Membership shall lapse the day before the first event of the calendar year for
Regular Members and at the end of an event for Associate Members.
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Section 1. Responsibilities
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The Board of Directors will be the
governing body of the League.
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Section 2. Officers of the Board
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The President, Vice President, Secretary,
Treasurer, Planning Committee Chair,
Event Committee Chair, Rules &
Scoring Committee Chair, Field Setup
Committee, and Festivals Committee Chair
will make up the Board of Directors.
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Section 1. President.
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The President will be the chief executive
officer and spokesperson for the League.
Duties of the President include:
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Responsibility to see that League events and activities are adequately planned and staffed.
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Communicating with committees, League volunteers and members.
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Scheduling and chairing all General and Board Meetings.
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Delegating tasks and appointing committee chairs as needed,
except where otherwise delegated in these by-laws.
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All expenditures must be approved in advance by the (Treasurer or) President.
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Section 2. Vice President
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The Vice President will be responsible
for assisting the President. Duties of
the Vice President include:
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Coordinating the activities of the committees.
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Representing the President when the President is absent or unable
to participate in required functions.
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Section 3. Treasurer
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The Treasurer will be the chief financial officer for the League. Duties of the Treasurer include:
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Maintaining financial records and bank accounts.
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Paying all League bills and reimbursable expenses.
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Maintaining a roster of current
members, collecting dues, and
distributing membership cards,
presenting financial reports at
meetings.
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Controlling and monitoring the League post office box and
distributing incoming mail to appropriate members.
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Chairing the Ways and Means Committee.
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All expenditures must be approved in advance by the Treasurer (or President).
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Section 4. Secretary
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The Secretary will be responsible for
correspondence and non financial record
keeping for the League. Duties of the
Secretary include:
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Recording minutes for all meetings.
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Maintaining a file of League documents.
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Responding to inquiries and correspondence received by the League.
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Section 5. Planning Committee
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The Planning Committee will be responsible for advance preparation of
all League events. The Planning Committee will be responsible for the following:
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Determining event locations and dates.
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Obtaining materials specific to individual events, such as:
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Permits
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Portable toilets
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PA System
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Generator
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Forms
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Coordinating with Parks & Rec. and City Chamber of Commerce.
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Section 6. Event Committee
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The Event Committee is responsible for all activities the day of the event. The
Event Committee's responsibilities include:
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Registration of competitors.
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Posting of flight order.
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Coordinating judges and othervolunteers.
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Section 7. Rules and Scoring Committee
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The Rules and Scoring Committee will
determine the rules for flying, judging,
scoring, cumulative rankings and related
issues. To that end the committee will
maintain a scoring system for use at each
event, a booklet of league specific
rules, and cumulative rankings for the
season.
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The AKA International Sport Kite
Competition Rules will be followed by all
events, except where revised by the Rules
and Scoring Committee.
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The Rules and Scoring Committee will be
responsible for the tabulation and
posting of scores during events.
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Section 8. Festivals Committee
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The Festivals Committee is responsible
for the planning and running of non
competitive fun flys. Responsibilities
include inviting noted kite makers and
fliers, coordinating with local
officials, and providing event day
organization.
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Although the emphasis of the League is
competitive sport kite competition, in
many instances the League will coordinate
it's activities in conjunction with a
city's kite festival. This may be done in
order to procure facilities at a reduced
cost, or simply as a community service.
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Section 9. Ways and means committee
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The committee is responsible for
coordinating league fund-raisers and
soliciting sponsor donations. In
addition, it is the responsibility of the
Ways and Means Committee to establish and
manage sound fiscal spending procedures
for the League.
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The Ways and Means Committee is
responsible for developing a League
Budget.
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Section 10. Field Setup Committee
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The Field Setup Committee is responsibel
for the physical layout and setup of the
competition field and related items the
day of the event. The Field Setup
Committee's responsibilities include:
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Determination of the field layout.
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Setup and Take Down of:
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Fields
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PA System
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Scoring Tents
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Registration Table
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Section 11. Other Committees
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Additional special committees may be
established at the discretion of the
President orby majority vote of the Board
of Directors. Such committees are
dissolved at the end of the season unless
reestablished.
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Section 1. Annual Meeting
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An annual meeting of the general
membership will be scheduled by the
president and held within 45 days of the
last event of the season.
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The agenda of the annual meeting will
include, but not be limited to, an
activity report from President, a
financial report by the treasurer, and
the election of Board members.
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Section 2. Board Meetings
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The Board of Directors shall meet at the time of the Annual Meeting and at other
such times and places as the Directors shall determine.
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Section 3. Special Meetings
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Special meetings of the membership may be
called at the discretion of the
President, or by a petition presented to
the President and singed by not less than
four Board members, or by a petition
presented to the President and signed by
not less than ten Regular Members in good
standing.
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Upon submission of a petition, the President will hold a special meeting within thirty days.
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Section 4. Meeting Announcements
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All meetings will be announced at least 14 days in advance of the meeting.
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Section 5. Parliamentary Authority
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Meetings of the general membership (Annual Meeting and Special Meetings)
will be conducted according to Robert's Rules of Order.
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Section 6. Quorum
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A quorum at any Board Meeting will be five Board members.
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A quorum at any meeting of the general membership will be 20% of the membership.
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Section 1. Term
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Nine Board Members will serve each year. The Board Members will serve two-year,
overlapping terms. In the first year of the league, all nine Board Members will
be elected at the same time. The four elected members with the most votes will
serve three-year terms, the other five elected members will serve two-year terms.
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Section 2. Elections
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Members shall be notified of the Annual Meeting at least sixty (60) days before
the meeting. In the same announcement, nominations for Board Members shall be
solicited from the members. Solicited nominations must be received by the Nominating Committee by thirty-seven (37)
days before the Annual Meeting. Notice in a BASKL publication can satisfy this requirement of notice.
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Elections will be held for four (4) Board Members in odd number years and for five (5) Board Members in even number years.
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Candidates are elected to the Board in general and not to a specific position. See Article VI Section 3 Appointments.
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Section 3. Appointments
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The nine Board Members will select officers and committee chairs from among
themselves within thirty days of the annual meeting.
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Terms of office for designated officers and committee chairs will be for one year
unless the Board chooses by majority vote to reorganize. Designated officers serve until a replacement is selected.
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Section 4. Removal From Office
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Removal by Recall
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Any elected Board Member may be removed from office by a two-thirds vote of the members
present at any Membership meeting. An announcement of the intent to recall a Board Member
must be included in the notice of the meeting.
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In the event that a Board Member is removed from office, that vacancy will be filled by election at the same meeting.
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Removal by Absence
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Any Board Member who is absent from more than two regulararly scheduled board meetins in any
season will be removed from office.
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A replacement will be elected by a simple majority vote of the board at the next regularly scheduled meeting.
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The newly elected replacement will serve the remainder of the original term.
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Section 5. Vacancies
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In the event that any Board Member resigns their position, discontinues
active participation in the League, or creates a vacancy by any other means, the
Board will appoint a qualified replacement to serve for the remainder of the original term.
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Section 1.
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These By-Laws may be amended at any meeting of the general membership by a two-thirds majority of members in
attendance. An announcement of the intent to amend and a copy of the proposed
amendment must be included in the notice of the meeting.
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Section 1.
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No person shall be discriminated against in admission to membership, election or
appointment to any post, hire for and position, or participation in any League
activities on account of race, color, creed, national origin, sexual orientation, political beliefs, sex or age.
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Section 1.
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If at any point, the Bay Area Sport Kite League formally ceases to exist as an
organization, the assets of the League will be donated to the American Kitefliers Association.